Meeting Room Booking Software Trends to Keep In Mind

The average office worker spends a little over 9 hours each day in meetings. That’s why it’s important to have meeting room booking software that can make the process fast, easy, and effortless. But with so many meeting room booking software systems available, it can be difficult to determine which one is best. A good meeting room booking software should be intuitive. It should integrate with other apps like calendars and project management software so that scheduling can be determined by the entire team. And of course, it should be easy to use for managers who need to schedule multiple employees at once, or for clients who are booking a conference room for their organization.

People remember things better when they’re visual, so a good meeting room booking software should have attractive graphics. It should also be easy to use on mobile devices and feature as much information as possible on its homepage. Meeting room booking system for outlook should also be able to connect with social media sites like Facebook and LinkedIn, so that colleagues can easily coordinate calendars. Meeting room booking software should also offer teams a way to track work hours at the touch of a button.

Meetings have always been a vital part of any workday- Why?

Because they are often the best way to make sure that everyone is on the same page. Scheduling meetings ahead of time is a good way to ensure that everyone who needs to be present will stay on track and not be interrupted by other duties. Instead, you can set aside an hour or two each week as a dedicated hour for your team to discuss goals, projects and how everyone can work together better.

A meeting room booking software can help you to make sure that your meetings are productive and efficient. A good meeting room booking software will incorporate a planner and calendar, so that you can track what’s been done, how much time has been spent on various projects, and what everyone is responsible for. It should be able to integrate with your desktop calendar or other mobile apps so that you don’t have to enter data twice. Meetings are a great opportunity to make sure that everyone is working on their individual projects and you don’t want to waste the time of any of your team members. You can view your meetings in a calendar or see which meetings are currently being scheduled and who has been invited for them.

Meeting room booking software trends in 2023:

1. Video Conferencing: 

People won’t want to miss out on the fact that they can talk to a colleague or client in person. Even if they are hundreds of miles away. Digital video conferencing software will provide a way for your business to take advantage of all the great benefits that people have come to expect from this type of technology. You can do everything from communicating with your clients to coordinating the next big project. Not only will this free up space in the office, but it will also help you be more productive.

2. Meeting room displays: 

Meeting room booking software will now be able to display information for every single meeting that has been booked. This means you can view the agenda, time remaining, and whether or not you are attending. Most people use their calendars on a daily basis, so this is a great way to save space in their office and keep track of everything that’s happening.

3. Wireless Presentation and interactive panels: 

With the amount of technology that’s already in today’s offices, meeting room booking software will be able to integrate any device that your business owns. This includes laptops, tablets, and smartphones. So even if you are coming into a meeting from work, you can use your smartphone to search the web for information about what exactly the meeting is about and how much time has been allotted for it. No more will you have to rely on a small piece of paper or a sheet of paper with an agenda printed on it.

4. Navigation & Wayfinding: 

Meeting room booking software will be able to show you which meeting rooms you have available at any given time. This means that when you walk into the office, you know exactly where each meeting is being held. You can also view conference rooms that are available for your clients, so they can book them ahead of time.  Meeting room booking software is going to be able to help people who need to find their way around an office or school building as well.


Choosing the right meeting room booking software is important because it’s going to make a difference in how well your business runs. Meeting room booking software should be easy to use and understand, but also offer you flexibility as to what you can do with it. It should be able to send out notifications like when a meeting has been rescheduled or help you keep track of your time spent on various projects. It should also allow you to communicate with your staff, clients, or customers in a simple way.